Students With Drive: official promotion rules

Zipcar Students with Drive Program 

Application Procedure, Eligibility Requirements and Rules

The provisions of the Application and the Program are governed by and construed under and in accordance with the laws of the United States and of the Commonwealth of Massachusetts. Each Applicant consents and agrees to the exclusive jurisdiction and venue of the federal and state courts of the Commonwealth of Massachusetts, located in Suffolk County.

The provisions hereof are applicable solely in the United States except where they may be prohibited by law.

The Zipcar Students with Drive (the "Program") is a grant program administered by Zipcar, Inc. and the Ford Motor Company designed to enable student groups, clubs and organizations (the "Applicants") affiliated with participating Zipcar universities within the United States the opportunity to apply for an aggregate of $300,000 in awards for the 2013-2014 academic year, including awards of free transportation using Zipcar and cash awards. Program awards will be administered to applicants on a monthly basis in 5 different categories - academics, arts, athletics, student life, and community service. Three applicants will be chosen each month as a finalist in each category and one finalist will win in each category each month. The winners in each of the five categories will be chosen by votes on ZipcarU’s Students With Drive Facebook tab and will receive $5,000 in Zipcar transportation. The ten runners-up will all receive a less substantial prize. At the end of the year, a panel of experts put together by Zipcar will choose five Grand Prize Finalists from the pool of 35 monthly winners. The annual finalist who receives the most votes on ZipcarU’s Facebook page will receive $5,000 in transportation, $10,000 in cash and $10,000 for their school’s General Scholarship Fund. In order to be eligible to apply for the program, an organization will need to show a current need for transportation provided by Zipcar and how Zipcar can provide a transportation solution for the applicant in the future.

1. Application Procedure

NO PURCHASE IS NECESSARY TO ENTER OR BE SELECTED TO PARTICIPATE. Applicants will be asked to submit an application to the Zipcar University Facebook page www.facebook.com/zipcaru on behalf of the applicant’s student organization, explaining why the student organization should receive a Zipcar “Students with Drive” award. Applicants must complete the application via the Zipcar University Facebook page: facebook.com/zipcaru. Applications may be submitted beginning 11:00 AM EST August 15, 2013 and must be received by 11:59 p.m. EST March 6, 2014. THIS PROGRAM IS NOT SPONSORED, ENDORSED OR ADMINISTERED BY, OR ASSOCIATED WITH, FACEBOOK.

2. Eligibility Requirements and Rules

2.1 Employees, officers, directors, dealers and agents of Zipcar, Inc. (“Zipcar”), Ford Motor Company (“Ford”) , and affiliated and subsidiary companies, representatives, legal advisors, any other advertising, promotion, and fulfillment agencies (“Program Team”) and the immediate family or members of their same households (whether related or not) of such employees are not eligible to apply or participate in the Program. A student organization applying for the Program is hereinafter referred to as an “Applicant.” An Applicant who is selected to participate in monthly voting for Program awards are hereinafter referred to as “Finalists.” Finalists who ultimately are selected to receive a monthly Program award are hereinafter referred to as “Winners.” Winners who are selected to be eligible for the Grand Prize are referred to as “Annual Finalists” and the Annual Finalist that is ultimately selected to receive the Grand Prize is referred to herein as the Grand Prize Winner.

2.2 Applicants must be a student organization at a participating Zipcar university (a participating Zipcar university is a university or college located in the United States that has entered into a car sharing program agreement with Zipcar). The applicant must be recognized by the participating Zipcar university with an established history of doing the type of activities for which the organization is requesting awards under this Program to support. The individual(s) (“submitter(s)”) submitting the application on behalf of the organization must be authorized to represent the student organization and current, full-time students at the participating university in good standing and the submitter(s) email address must be a student e-mail address at the participating university. The application must include the organizations and the submitter(s) contact information, a description of the organization, which of the five categories the organization is applying under, how an award under the Program would be used by the organization and how an award under this Program would assist in the organization in achieving its objectives.

The program team reserves the right at its sole discretion to disqualify applicants that do not conform to Zipcar’s and Ford’s values, mission and vision. For example, the following list of activities would generally not be eligible for support through this Program:

- Organizations/activities designed to influence - or fund through political contributions - a particular law, election or politically-oriented cause.

- Financial management programs including debt reduction, program related investments, business loans, endowment campaigns.

- Any program that results in direct financial benefit to a specific individual, or an individual sponsorship related to fundraising activities.

- Organizations that discriminate in their provision of goods and services based on race, color, religion, gender, gender identity or expression, ethnicity, sexual orientation, national origin, physical challenge, age or status as a protected military veteran.

- Religious programs/sectarian programs for religious purposes for solely the promotion of the religion/program.

The Program Team reserves the right to revoke/terminate any award if the award is being used for a purpose other than as described in the applicant’s application, including for any of the purposes described above.

Neither the Applicant organization or any member of the organization submitting the application are required to be Zipcar members at the time of application and no purchase of Zipcar or Ford services or products or services are required to enter or to win.

2.4 Applicants must complete and submit an application as described herein. By submitting the application, the Applicant and each submitter grants Zipcar a non-exclusive worldwide, royalty-free license to use, copy, display publically, distribute, modify and alter any materials, including without limitation video material, submitted in connection with the application or the Program (to the extent not assigned to Zipcar hereunder), with the right to sublicense and assign the foregoing rights. Applicant, and the submitter(s) of the application, hereby represents that they own all rights to materials, including without limitation video material, submitted in connection with the application or the Program.

2.5 Applicant/submitter(s) warrants and represents that:

(a) Applicant is the sole owner and author of the application and any and all materials submitted in conjunction therewith (both at the time of the original application and thereafter);

(b) each person depicted in any video or similar submission has granted permission to be portrayed as shown and any such video does not contain personally identifiable information about Applicant or any other person(s) with the exception of their name without their consent;

(c) the application and any submitted materials do not contain any infringing, threatening, false, misleading, abusive, harassing, libelous, defamatory, vulgar, obscene, nudity, scandalous, inflammatory, blasphemic, pornographic, profane, or illegal content; and

(d) the application and any submitted materials do not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity, and video does not include trademarks owned by third parties; copyrighted materials owned by third parties; names, likenesses, voices or other characteristics identifying celebrities or other public figures, living or dead.

2.6 Program Team reserves the right to contact Applicants to ask additional questions, request additional documentation and/or conduct phone interviews to gather additional information about Applicants and to confirm applicant’s affiliation with the participating university. Such phone interviews are not required and are at Program Team’s sole discretion to assist in gathering information for Participant selection.

2.7 Program Team is not responsible for applications not received. Due to the high volume of anticipated applications, Program Team will not be able to answer any questions about the receipt or status of any application. Program Team assumes no responsibility for any incorrect, inaccurate or incomplete information, whether caused by website users or by any of the equipment or programming associated with or utilized in the Program, and Program Team assumes no responsibility for technical, hardware or software failure of any kind, for lost network connections, garbled computer transmissions, other problems or technical malfunctions with regard to the Program. Program Team assumes no responsibility for any error, omission, corruption, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to or alteration of applications. Program Team is not responsible for any problems or technical malfunction of any telephone network or lines, computer on-line systems, servers, computer equipment, software, failure of any e-mail addressed to Program Team on account of technical problems, human error or traffic congestion on the internet or any website, or any combination thereof, including any injury or damage to Applicant’s or any other person's computer related to or resulting from participation or downloading any materials related to the Program. If for any reason an application cannot be viewed or is not capable of running as planned, including infection by computer viruses, bugs, tampering, unauthorized intervention, fraud or technical failures, Program Team assumes no responsibility.

2.8 Subject to applicable law, Program Team reserves the right to cancel, terminate, modify these rules or administration of or suspend this Program in whole or in part without prior notice with no obligation or liability, including if for any reason the Program is not capable of running as planned, whether due to technical failure, or computer virus, tampering, fraud, or corruption of security or proper administration of the event or other causes beyond the control of the Program Team.

2.9 By submitting an application, each Applicant/Submitter agrees to release, discharge and hold harmless Program Team from all claims and damages arising out of or in connection with participation in the application process or the Program itself, and to have Applicant’s/Submitter’s name, voice and likeness used at Program Team’s discretion as part of the Program, or as part of promotions arising out of or in connection with the Program, in any and all media now known or hereafter devised as further set forth in the release and waiver at the end of the application.

3. Selection and Voting Process/Awards

3.1 Monthly Awards:

Applications submitted prior to the dates set forth below shall be eligible for consideration as Finalist for the applicable award period. Applications not selected for an award period shall remain eligible for selection for a later award period. For each award period, Zipcar and Ford shall select Finalists from each of the five student organization categories based upon, among other things, (a) the completeness of the description of the organization and its goals, (b) the organization’s need for a transportation solution that could be met through an award under this Program, (c) the benefits to the organization, the university and/or the surrounding community that would be achieved through an award under this program, (d) the creativity of the application and any additional submissions (in any medium – writing, multimedia, etc.) included with the application or added to the application, (e) the impact of the organization on the university and the surrounding community, and (f) such other matters as Zipcar and Ford may deem appropriate. Ford and Zipcar reserve the right to reclassify applications into another student organization category if appropriate. There will be three Finalists in each of the five categories selected each award period. A list of the Finalists will be available on Zipcar U’s Facebook Page. Selected Finalists will be contacted via email and may also be contacted by phone if Applicant cannot be reached via email. If a selected applicant cannot be contacted, does not respond within 24 hours of notification, or does not meet all of the conditions and eligibility requirements, alternate applicants(s) will be selected and notified. Under no circumstances, may applicants transfer their eligibility to another person. The monthly Winner will be chosen by voting at the Students With Drive tab of the Zipcar U Facebook page. The voting period for each award period is set forth below. Chances of being selected to as a Finalist depend on the ability to meet the selection criteria above. Voting shall be limited to one vote per category per Facebook user ID per voting period. Each student organization selected as monthly Winner will receive $5,000 of Zipcar credits (the “Monthly Winner Prize”) that may be used for vehicle usage and related charges and fees by students associated with the student organization who are active Zipcar members in good standing. Details regarding award usage can be found www.zipcar.com/studentswithdrivewinners. The second place monthly Finalist not selected as the monthly Winner will receive $1,000 of Zipcar credits (the “Runner-up Prize”), the third place monthly Finalist not selected as the monthly winner will receive $500 of Zipcar credits (the "second Runner-up Prize")  that may be used for vehicle usage and related charges and fees for students associated with the student organization who are active Zipcar members in good standing. In the event of a tie, the Finalists involved in the tie shall split the Monthly Winner Prize plus the number of Runner-up Prizes equal to the number of Finalists involved in the tie minus one. Each of the Finalists involved in the tie will be considered a monthly Winner for purposes of Section 3.2.

September 2013
Application Deadline: September 19, 2013, 11:59 pm EST
Finalists Selected: September 20, 2013
Voting Period for September Finalists: September 24 – September 30, 2013
September Winners Announced: October 1, 2013

October 2013
Application Deadline: October 17, 2013, 11:59 pm EST
Finalists Selected: October 18, 2013
Voting Period for October Finalists: October 22-October 28, 2013
October Winners Announced: October 29, 2013

November 2013 
Application Deadline: November 7, 2013, 11:59 pm EST
Finalists Selected: November 8, 2013
Voting for November Finalists: November 12 – November 18, 2013
November Winners Announced: November 19, 2013

December 2013 
Application Deadline: December 5, 2013, 11:59 pm EST
Finalists Selected: December 6, 2013
Voting for December Finalists: December 10 – December 16, 2013
December Winners Announced: December 17, 2013

January 2014
Application Deadline: January 16, 2014, 11:59 pm EST
Finalists Selected: January 17, 2014
Voting for January Finalists: January 21 - January 27, 2014
January Winners Announced: January 28, 2014

February 2014
Application Deadline: February 13, 2014, 11:59 pm EST
Finalists Selected: February 14, 2014
Voting for February Finalists: February 18 – February 24, 2014
February Winners Announced: February 25, 2014

March 2014
Application Deadline: March 6, 2014, 11:59 pm EST
Finalists Selected: March 7, 2014
Voting for March Finalists: March 11 – March 17, 2014
March Winners Announced: March 18, 2014

2013-2014 Academic Year Grand Prize
5 Grand Prize Finalists Chosen: March 30, 2014
Voting for Grand Prize Finalists: April 1 – April 7, 2014
Grand Prize Winner Announced: Week of April 14, 2014

3.2 Selection of Grand Prize Winner Process:

Each monthly Winner from each category will be eligible for the Grand Prize to be awarded in April 2014. Five Annual Finalists in each category will be chosen by a panel established by Zipcar and Ford based upon, among other things: (a) the criteria set forth in Section 3.1 above regarding monthly award Winners, (b) the monthly voting totals for the monthly Awards, (c) how the monthly Winner has utilized its monthly Award to fulfill the organization’s mission and the use of the award described in the application, and (d) the quality and the creativity of the submissions (photos, videos, testimonials, etc.) to the monthly Winner’s application describing the Winner’s use of the monthly Award. Selected Annual Finalists will be contacted via email and may also be contacted by phone if Applicant cannot be reached via email. If an Annual Finalist cannot be contacted, does not respond within 24 hours of notification, or does not meet all of the conditions and eligibility requirements, alternate Annual Finalist(s) from the monthly Winners will be selected and notified. Under no circumstances, may Annual Finalists transfer their eligibility to another person. The Grand Prize Winner will be chosen from the Annual Finalists through voting at the Students With Drive tab of the Zipcar U Facebook page during the period from April 1, 2014 to April 7, 2014. There will be one overall Grand Prize Winner and the other four Annual Finalists will be awarded a runner-up prize. A list of the Annual Finalists will be available on Zipcar U’s Facebook Page. Selected Annual Finalists will be contacted via email and may also be contacted by phone if Applicant cannot be reached via email. Selected Annual Finalists will be contacted via email and may also be contacted by phone if Applicant cannot be reached via email. If an Annual Finalist cannot be contacted, does not respond within 24 hours of notification, or does not meet all of the conditions and eligibility requirements, alternate Annual Finalist(s) from the monthly Winners will be selected and notified. Under no circumstances, may Annual Finalists transfer their eligibility to another person. In the event of a tie, the Annual Finalists involved in the tie shall split the Grand Prize plus the number of Annual Runner-up Prizes equal to the number of Annual Finalists involved in the tie minus one.

The Grand Prize Winner and its participating Zipcar university will receive the following Grand Prize:

• $5,000 of Zipcar credits that may be used for vehicle usage and related charges and fees for students associated with the student organization who are active Zipcar members in good standing.

• $10,000 payable to the Grand Prize Winner student organization

• $10,000 payable to the general scholarship fund of the participating university

Each Annual Finalists that are not selected as the Grand Prize Winner and their participating Zipcar universities will receive the following Annual Runner-up Prize:

• $1,000 of Zipcar driving credits that may be used for vehicle usage and related charges and fees for students associated with the student organization who are active Zipcar members in good standing.

• $1,000 payable to the runner up Annual Finalist student organization

• $1,000 payable to the general scholarship fund of the participating university

All student organizations receiving awards under this Program will be required to complete, sign and return an Affidavit of Eligibility/ Ownership/Liability Release and Publicity Release (the “Affidavit”) within 72 hours of notification in order to receive the awards. Some restrictions apply. Details regarding award usage can be found www.zipcar.com/studentswithdrivewinners. All taxes or expenses, including without limitation, sales tax, luxury tax and any other costs incurred in claiming or using the awards are the sole responsibility of the award recipients as well as all costs incurred in entering into the Program or using or enjoying the awards, such as any administrative costs, insurances and spending money (unless specifically stated otherwise). No award substitutions or cash equivalent of awards is permitted. Awards are non-transferable.

4. Privacy

Information collected in connection with the Program will be used in accordance with these rules and Zipcar, Inc’s Privacy Policy located at www.zipcar.com/site/privacy. By submitting information in connection with an application, applicants/submitters are agreeing to this Privacy Policy, which is incorporated herein by reference.

5. Acknowledgement of Applicant/Submitter

Applicant/Submitter hereby acknowledges that: (a) Applicant/Submitter have read, and meets and agrees to be bound by, the above eligibility requirements and rules;

(b) all information submitted in either the application is honest and accurate;

(c) if any of the above information is found to be false, this will be grounds for dismissal from the selection process, and/or from the Program, if selected;

(d) even if Applicant meets the eligibility requirements, Applicant understands there are no obligations to select Applicant as a Finalist or Annual Finalist;

(e) subject to applicable law, Program Team reserves the right to cancel, terminate, modify these rules or administration of or suspend this event in whole or in part without prior notice with no obligation or liability, including if for any reason the event is not capable of running as planned, whether due to technical failure, or computer virus, tampering, fraud, or corruption of security or proper administration of the event or other causes beyond the control of the Program Team.

(f) all decisions by the Program Team concerning the Program is final and not subject to challenge or appeal.

6. Applicant/Submitter Consent

By submitting an application, Applicant/Submitter hereby consents to the recording, use and reuse by Program Team and any of their respective licensees, assigns, parents, subsidiaries, divisions, business units, or affiliated entities and each of their respective employees, agents, officers and directors (collectively "Releasees") of Applicant’s/Submitter’s voice, actions, likeness, name, appearance and biographical material (collectively "Likeness") in any and all media now known or hereafter devised, worldwide, in perpetuity, in or in connection with the Program. Applicant/Submitter agrees that Releasees may use all or any part of Applicant’s/Submitter’s Likeness, and may alter or modify it, regardless of whether or not recognizable. Applicant/Submitter further agrees that Releasees may use applicant’s/submitter’s Likeness, and Applicant/Submitter hereby assigns and agrees to assign to the Program Team the content developed and generated by the Program. Without prejudice to the foregoing, the Releasees may use the content developed and generated by the Program in connection with any promotion, publicity, marketing or advertisement arising out of or in connection with the Program in any manner whatsoever. Applicant/Submitter releases Releasees from any and all liability arising out of their use of Applicant’s/Submitter’s Likeness and/or any submitted material. Applicant/Submitter agree not to make any claim against Releasees as a result of the use of Applicant’s/Submitter’s Likeness and/or submitted material (including, without limitation, any claim that such use invades any right or privacy and/or publicity).

7. Releases. By participating, applicants/submitters release the Releasees, Facebook, and their respective affiliates, subsidiaries and agencies and their directors, officers, employees and agents from any and all liability for any injury, death, loss, tax liability or damage of any kind arising from entrant’s participation in this Program, or resulting from applicant’s acceptance, possession, use or misuse of the prize(s).

8. Warning. Any attempt by an applicant or any other person to deliberately undermine the legitimate operation of this Program may be a violation of criminal and civil laws; and should such an attempt be made, the program team reserves the right to seek remedies and damages (including attorneys’ and experts’ fees) from any such applicant or other person to the fullest extent permitted by law, including seeking criminal prosecution.

9. Winners’ List. For winners’ names, send a self-addressed, stamped envelope by June 30, 2013, to Winners’ List/Students With Drive Program, c/o Marketing Department, Zipcar, Inc., 35 Thomson Place, Boston, MA 02210.

10. Sponsor and Operator. Sponsor and operator is Zipcar, Inc., 35 Thomson Place, Boston, MA 02210.